COVID-19 Preparedness and
Date Implemented: May 4, 2020
In order to respond to the current state of emergency related to the novel coronavirus (“COVID-19”) and to comply with relevant state and local orders related to COVID-19, JBL Resources has prepared the following COVID-19 Preparedness and Response Plan (“Plan”). This Plan may be updated as this situation evolves or as state or local orders related to COVID-19 are issued or amended.
Essential Workers Necessary to Perform Critical Infrastructure Functions or Conduct Minimum Basic Operations
Executive Order 2020-42 prohibits businesses or operations to operate a business or conduct operations that require workers to leave their homes except to the extent those workers are necessary to sustain or protect life (i.e., critical infrastructure workers) or to conduct minimum basic operations. Appendix A contains a list of critical infrastructure workers as described by the U.S. Cybersecurity and Infrastructure Security Agency in its March 19, 2020 guidance as well as additional categories of such workers identified by Governor Whitmer in Executive Order 2020-42.
Under Executive Order 2020-42, workers who are necessary to conduct minimum basic operations are “those workers whose in-person presence is strictly necessary to allow the business or operation to maintain the value of inventory and equipment, care for animals, ensure security, process transactions (including payroll and employee benefits), or facilitate the ability of other workers to work remotely.”
Only “critical infrastructure workers” or those required to conduct minimum basic operations may be permitted to perform in-person activities so long as any in-person work is performed consistently with the social distancing and mitigation measures required under any relevant executive order or public health order. Workers designated as critical infrastructure workers or those required to conduct minimum basic operations will be informed of such designations in writing, if so required.
Sick Leave Employees are permitted to take paid sick leave. Any onsite employee who appears to have a respiratory illness may be separated from other employees and sent home.
Remote Work All employees who are not essential to operations, and whose job duties reasonably allow them to telework, will work remotely.
Employee Screening Before Entering the Workplace A sample Employee Entry Screening Questionnaire is attached as Appendix B. The online COVID-19 Google Form should be completed by all employees before being permitted to enter the workplace and should comply with any required screening process required by the state or local jurisdiction in which the business is located. If an employee fails the screening process, he or she should be sent home until allowed to return to work under the relevant executive orders or public health orders, which requirements are explained in detail in the Return to Work Plan, attached as Appendix C.
Enhanced Social Distancing Supervisors will direct employees to perform their work in such a way so as to reasonably avoid coming within six feet of other individuals. The number of employees permitted in any break room or lunch room shall be limited to ensure social distancing restrictions can be followed. Employees should remain in their assigned work areas as much as possible. Employees whose job duties regularly require them to be within six feet of members of the public will be provided with appropriate personal protective equipment or physical barriers commensurate with their level of risk of exposure to COVID-19.
Enhanced Hygiene Employees are instructed to wash their hands frequently, to cover their coughs and sneezes with tissue, and to avoid touching their faces. Employees will be provided with access to places to frequently wash hands or to access hand sanitizer. Signs regarding proper hand washing methods will be posted in all restrooms. Hand shaking is also strongly discouraged to ensure good hand hygiene.
Enhanced Cleaning and Disinfecting Increased cleaning and disinfecting of surfaces, equipment, and other elements of the work environment will be performed regularly (at least every 24 hours for all public spaces) using products containing EPA-approved disinfectants. Employees will be provided with access to disposable disinfectant wipes so that any commonly used surfaces can be wiped down before each use. In the event that an employee that has been in the workplace in the past 14 days tests positive for COVID-19, the company will perform a deep disinfecting clean or outsource the cleaning to a third-party company before any other employees use the space.
Visitors No visitors should be allowed in the workplace unless they are deemed essential to address an issue related to critical infrastructure functions. If a visitor presents with symptoms of COVID-19 or answers yes to any of the screening questions do not allow them into the building.
Employees with Suspected or Confirmed COVID-19 Cases
An employee will be considered to have a Suspected Case of COVID-19 if:
They are experiencing any of the following COVID-19 symptoms:
Shortness of breath; and/or
They have been exposed to a COVID-19 positive person, meaning:
An immediate family member has tested positive for or exhibited symptoms of COVID-19; or
In the last 14 days, the employee came in close contact with someone who has tested positive for COVID-19.
If an employee believes that he or she qualifies as a Suspected Case (as described above), he or she must:
Immediately notify supervisor and/or Human Resources contact;
Self-quarantine for 14 days; and
Seek immediate medical care or advice.
If an employee qualifies as a Suspected Case, then JBL Resources will:
Notify all employees who may have come into close contact (being within approximately six feet for a prolonged period of time without PPE) with the employee in the past 14 days (while not disclosing the identity of the employee to ensure the individual’s privacy); and
Ensure that the employee’s work area is thoroughly cleaned.
An employee will be considered a Confirmed Case of COVID-19 if the employee has been performing in- person operations in the past 14 days and that person tested positive for COVID-19.
If an employee believes that he or she qualifies as a Confirmed Case (as described above), he or she must:
Immediately notify supervisor and/or Human Resources contact of his or her diagnosis; and
Remain out of the workplace until they are cleared to return to work.
If an employee qualifies as a Confirmed Case, then JBL Resorces will:
Notify all employees who may have come into close contact with the employee (being within approximately six feet for a prolonged period of time without PPE) in the past 14 days (while not disclosing the identity of the employee to ensure the individual’s privacy);
Ensure that the entire workplace, or affected parts thereof (depending on employee’s presence in the workplace), is thoroughly cleaned and disinfected;
If necessary, close the work area or workplace, until all necessary cleaning and disinfecting is completed; and
Communicate with employees about the presence of a confirmed case, the cleaning/disinfecting plans, and when the workplace will reopen.
Business Continuity Plans
The COVID-19 Workplace Coordinator will: (1) work with management to cross-train employees to perform essential functions so the workplace can operate even if key employees are absent; (2) identify alternate supply chains for critical goods and services in the event of disruption; and (3) develop an emergency communication plan to communicate important messages to employees and constituents.